Recruiting Coordinator

RoviSys at a Glance 

RoviSys is a leading control systems integrator and provider of comprehensive process automation solutions based in Aurora, Ohio. Since 1989, RoviSys has served large and small clients in a variety of industries and built a quality reputation focused on independent solutions and customer satisfaction

About the Opportunity

We are seeking a dynamic and detail-oriented Recruiting Coordinator to join our team. This role focuses on scheduling interviews, managing career fairs, offers and onboarding, and supporting the recruiting efforts to ensure a seamless recruitment process.

Interview Scheduling:

• Coordinate and schedule interviews between candidates and hiring managers.
• Communicate interview details, including dates, times, and formats, to all relevant parties.
• Handle rescheduling requests and manage interview logistics to ensure a smooth process.
• Monitor virtual interviews or set up and greet candidates in-person.

Career Fair Management:

• Register and prepare for career fairs and recruitment events.
• Coordinate event logistics, including materials, and promotional items.
• Represent the company at career fairs, university recruiting events, and networking functions to engage prospective candidates and promote employment opportunities.
• Review, sort, and process resumes within the CRM.

Offers & Onboarding

• Prepare and distribute offer letters and supporting hiring documentation for selected candidates.
• Track offer acceptance status and maintain accurate records within the applicant tracking system (ATS) and CRM.
• Serve as a point of contact for new hires during the pre-employment process, answering questions and providing required information.
• Coordinate pre-employment requirements, including background checks, reference checks, drug screenings, and other onboarding requirements as applicable.
• Assist with new hire orientation scheduling, onboarding documentation, and first-day logistics.

Administrative Support:

• Assist in maintaining accurate and up-to-date records of candidates and interviews.
• Provide regular updates to the recruitment team on the status of candidate pipelines and interview schedules.
• Handle any administrative tasks related to recruitment and hiring processes.

Collaboration:

• Work closely with hiring managers and HR teams to understand hiring needs and priorities.
• Collaborate with other team members to improve recruitment strategies and processes.

• Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred.
• Proven experience in a recruitment or administrative role, preferably with a focus on scheduling and onboarding.
• Excellent organizational skills and attention to detail.
• Strong communication skills, both written and verbal.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and applicant tracking systems (ATS) is a plus.

Competitive Hourly Rate: $20-25/hr, depending on experience  
Full Benefits Package: Medical, dental, and vision coverage  
Retirement Ready: 401(k) with company match  
Time Off: Generous PTO which includes vacation, holidays, and unlimited personal time  
Grow With Us: Ongoing training, certifications, and professional development support