Office Assistant

RoviSys at a Glance 

RoviSys is a leading control systems integrator and provider of comprehensive process automation solutions based in Aurora, Ohio. Since 1989, RoviSys has served large and small clients in a variety of industries and built a quality reputation focused on independent solutions and customer satisfaction. 

We are looking for a flexible part-time Office Assistant to address administrative tasks for the RoviSys Houston office. This person will perform a variety of functions in a dynamic and exciting environment. The successful candidate will be self-motivated and solution-focused, have excellent communication skills, be comfortable in a technology focused culture, and have a strong orientation towards serving others. 

About the Opportunity 

A successful office assistant candidate should possess the skills required to perform the following duties: 

• Scheduling and coordinating events, meetings, and other business activities, such as interviews, conferences, and career fairs
• Coordinating travel arrangements and booking accommodations
• Performing general clerical duties, such as photocopying, scanning, and faxing
• Assisting with the preparation of presentations, reports, and other documents
• Maintaining office supplies and inventory
• Organizing and restocking depleted inventories
• Online and in-person purchasing of supplies and equipment
• Assisting with maintaining neat and orderly shared spaces
• Providing support to other departments and team members as needed
• General office assignments including answering phone calls, office and equipment maintenance, maintaining organizational charts
• Organizing company lunches to be brought to the office or to designated offsite locations
• Shipping, receiving, and mail distribution
• Helping with creating, submitting, and receiving purchase orders
• Performing office safety checks
• Greeting and providing hospitality to office guests
• Coordinating employee first day activities
• Maintaining Administrative Binder (includes documenting all new tasks created)
• Coordinating Employee site access
• Serving as a liaison and point of contact for building management
• Promoting internal initiatives and company culture

• High School Diploma
• Excellent written, digital, and verbal communication skills
• Strong organizational and time management skills
• Attention to detail and excellent ability to multitask with the ability to prioritize
• Ability to handle confidential and sensitive information with discretion
• Proficiency in Microsoft Office suite and other office software
• General level of comfort with technology and troubleshooting
• Excellent customer service skills
• Ability to work independently and in a team environment
• Strong problem-solving and decision-making skills
• Prior experience in administrative support or event coordination preferred
• Experience in managing calendars and scheduling appointments
• Experience in handling phone calls, emails, and other correspondence
• Knowledge of office equipment, including printers, scanners, and copiers
• Must be dependable, able to follow instructions, respond to management direction
• Able to lift parcels up to 50lbs
• Must have reliable means of personal transportation for performing certain duties
• Must have flexibility to occasionally adjust working hours (with notice) for special circumstances, such as weekend deliveries or office events
• Fluent English required, conversational Spanish skills preferred